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Personally Identifiable Information (PII)

Personally identifiable information (PII) is any piece of information which can potentially be used to uniquely identify, contact or locate a single person. PII is generally kept private and often used for financial, medical or research identification. Examples of PII include Social Security numbers, credit card numbers, bank account numbers, driver's license numbers and account passwords. If your computer or external media contracts a computer virus, is lost, stolen or broken into over the network, files containing PII are at risk for theft. A surprising amount of PII may be stored on your computer, external media, or network share drives from daily use. This information can be used to steal not only your money and identity, but also the money and identities of anyone else who either shares your computer or whose sensitive PII you store for CCSU work. And if you do store sensitive PII for CCSU work, the University would be obligated under state law to notify everyone affected by the breach and could potentially be legally liable.

IMPORTANT: Spirion (formerly Identity Finder) is a software tool that helps prevent identity theft by locating files containing PII on your computer, network share drives, and external media. In order to comply with CCSU security policies and protect your PII, Spirion (formerly Identity Finder) must be run on your M and C drives, email, all file shares of which you are the data owner, and on all computers where you may have stored files. Spirion (formerly Identity Finder) scans are to be done three times per year (February, May, September) and confirmed via the Confirmation System.

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